SSF Registration for IT Companies in Nepal

The Social Security Fund (SSF) is a government-backed scheme that provides social protection to private-sector employees in Nepal. Managed under the Social Security Act, 2074, it ensures workers get:

Medical care
Accidental protection
Maternity benefits
Old-age pensions

All employers including software companies and tech startups are now required to enroll their employees in the SSF system.

Why SSF is Mandatory for IT Companies

Effective from 2076/77, all companies registered with the Office of Company Registrar (OCR) and employing staff must register with SSF.

This applies to:

Software development firms
Web agencies and SaaS companies
App development startups
Freelance teams structured as businesses

Failure to comply may lead to penalties, legal notices, or restrictions on PAN/VAT filings.

Who Needs to Register for SSF?

Employers: All IT firms employing 1 or more staff (full-time/part-time)
Employees: Anyone drawing a monthly salary from the firm

Even a 2-person startup with a founder + staff must register both roles.

Contribution Rates Under SSF

SSF contributions are split between employer and employee:

Party	Contribution (%)	Based On
Employee	11%	Gross Salary
Employer	20%	Gross Salary
Total	31%	Each month

The employer deducts 11% from the employee’s salary and deposits 31% in total to the SSF.

Step-by-Step SSF Registration Process (Online)

Here’s how your IT company can register for SSF online:

Step 1: Visit the SSF Portal

Go to https://ssf.gov.np
Click on “Employer Registration”

Step 2: Fill in Business Details

Company Name
PAN number
Registration number (OCR)
Address and contact info

Step 3: Upload Required Documents

Company registration certificate
PAN certificate
Director's citizenship copy
Latest tax clearance (if available)

Step 4: Submit Application

Wait 3–5 days for approval
Once approved, you’ll receive your SSF Employer Code

Required Documents for SSF Registration

Document	Purpose
OCR Registration Certificate	To verify legal existence
PAN Certificate	Tax linkage
Citizenship of Director	Identity verification
Lease Agreement or Utility Bill	Address proof
Company Stamp and Letterhead	For official use

All uploads must be clear scans, preferably in PDF format.

Post-Registration Obligations

Once registered, every month:

Submit monthly salary details on the SSF portal
Deposit 31% of salary via connectIPS or bank
Provide SSF deposit slips to employees
Deadlines: 15th of each month (next month for previous payroll cycle)

SSF Coverage and Benefits for IT Employees

By contributing to SSF, your employees get:

Medical Care Plan (Up to Rs. 100,000/year)
Maternity Benefit (14–98 days leave paid)
Accident Insurance
Pension Plan after retirement
Survivor Benefit for families in case of death

Great for IT firms to retain talent and show they care about well-being.

SSF Penalties for Non-Compliance

Offense	Penalty
Late Payment	10% interest per month
Failure to Register	Legal action + warning notices
Inaccurate Reporting	Audit, fines up to Rs. 50,000
Non-Payment	Employees can file complaints with Labour Office

Bottom line: Don’t ignore it. It affects your employer credibility.

SSF vs. Provident Fund vs. CIT

Feature	SSF	Provident Fund	CIT
Mandatory	Yes (private sector)	Only if enrolled	Optional
Coverage	Health, accident, pension	Pension only	Investment-based
Employer Contribution	20%	10%	0%
Withdrawal	Only after retirement (partial earlier)	At retirement	Anytime (conditions apply)

SSF is more comprehensive but less flexible than CIT.

How to Add or Remove Employees from SSF
Adding:

Log into Employer Dashboard
Go to “Employee Management”
Add employee details (Name, PAN, DOB, Salary, etc.)
Upload citizenship/passport photo

Removing:

Mark as resigned/inactive
Provide resignation letter or final payroll proof
SSF stops auto-charging contribution

Best Practices for IT Companies

Set a monthly payroll calendar
Use payroll software or Excel templates to track contributions
Assign one HR/finance officer to manage SSF tasks
Inform employees about their SSF benefits
Encourage connectIPS for smooth payments

Common Mistakes to Avoid

Registering employees late after company registration
Not depositing full 31% (system flags errors)
Uploading wrong documents (OCR vs. PAN)
Not maintaining proof of payment
Forgetting to deactivate ex-employees.

Conclusion

The SSF registration process for IT companies in Nepal is no longer optional. With benefits like medical coverage, pension, and accident protection, it’s a win-win for both employees and employers.

By registering and contributing on time, you’re building a stronger, more responsible tech organization while staying fully compliant with Nepalese labor laws.